Compliance Consultancy
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Incident Reporting

No matter the area, accidents are sometimes inevitable.
A well crafted incident report protects both the employee and the company. Effective procedures following workplace incidents are critical to the development of a safety culture in your organisation.

When to submit an incident reporting case?

In order to quicken investigation and increase likelihood of important findings, accidents shall be reported as soon as possible. The sooner the cause or details of the accident are escalated, the sooner the company can establish preventive measures for the future. The fact that the reporting occurs immediately after the incident helps to preserve the accuracy of capital details.

What to include in an incident reporting case ?

Details of an accident, injury, workplace incident, security breach, or any other type of unforeseen event. An incident report template makes the incident reporting easier and ensures that it includes all the information necessary. Proper reporting shall commonly at least have regard and include the following:

  • The description of the accident (facts) : be the most specific possible - Ambiguity is the enemy in risk management;
  • The place, date and time of the accident;
  • The people involved or injured;
  • Diagrams and schemes;
  • Interviews of the witnesses;
  • The identity of the reporter;
  • The signature of a responsible in charge;

How to submit an incident reporting case ?

Depending on the incident, your organization size and industry, official forms may have to be completed and submitted. There is no obligation of form but one shall consider the advantages of a centralized system of escalation, with regard to the retention and traceability offered by modern digital means.

Timely Incident Reporting

Most businesses have an incident reporting policy in place that defines the timeframe for reporting after an incident. The timeframe can be determined by industry best practices or even by regulations.


The beam of the consequent investigation will depend on the reported situation details.
In order to analyse and conclude wittingly, the investigation should make sure that interviews with the persons involved and evidences are collected and retained whenever relevant. At the end, the investigator shares its conclusion and remediation plan along with the corrective measures deemed necessary to straighten the situation and prevent future incidents.

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