Compliance Consultancy
Risk management and Consultancy firm

Incident Reporting

No matter the area, accidents are sometimes inevitable.
A well crafted incident report protects both the employee and the company. Effective procedures following workplace incidents are critical to the development of a safety culture in your organisation.

When to submit an incident reporting case?

When to submit incident reportings?
In order to quicken investigation and increase likelihood of important findings, accidents should be reported as soon as possible. The sooner the cause or details of the accident are escalated, the sooner the company can establish preventive measures for the future. The fact that the reporting occurs immediately after the incident helps to preserve the accuracy of important details.

Timely Incident Reporting

Most businesses have an incident reporting policy in place that defines the timeframe for reporting after an incident. The timeframe can be determined by industry best practices or even by regulations.

What to include in an incident reporting case ?

Details of an accident, injury, workplace incident, security breach, or any other type of unforeseen event. An incident report template makes the incident reporting easier and ensures that it includes all the information necessary. Proper reporting shall include the following:

  • The description of the accident (facts) : be specific as possible - Ambiguity is the enemy in risk management;
  • The place, date and time of the accident;
  • The people involved or injured;
  • Diagrams and schemes;
  • Interviews of the witnesses;
  • The identity of the reporter;
  • The signature of a person in charge;
Elements to include in incident reports

How to submit an incident reporting case ?

Depending on the incident, your organization size and industry, official forms may have to be completed and submitted. There is no obligation of form but one shall consider the advantages of a centralized system of escalation, with regard to the retention and traceability offered by modern digital means.

Incident Reporting Final Step and Afterwards

afterwards incident reporting
The execution of the follow-up investigation will depend on the details of the reported incident.
In order to analyse and conclude, the investigation should make sure that interviews with the persons involved and evidences are collected and retained whenever relevant. At the end, the investigator shares its conclusion and remediation plan along with the corrective measures deemed necessary to straighten the situation and prevent future incidents.

How can Pideeco help you with Incident Reporting?

With our decade-long experience with incident reporting, we can help your company to:

- Assess any incidents that may have occurred.

- Act as the investigator by gathering information and interviewing persons involved in the incident.

- Draft an informative incident report for you.

- Assess your current incident reporting processes, help you identify any gaps, and create a mitigating action plan.

- Set-up an incident reporting process.

- Automate templates or develop electronic files with time stamps.

- Draft or improve incident reporting policies and procedures.

- Set-up tools for easy and efficient incident reporting that includes GDPR.
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